Request for Bid

City of Niles Light Department Ware Room Garage Door Replacements

  The City of Niles seeks proposals from contractors with experience removing and installing new industry grade garage doors for a Ware Room where the Light Department’s Line Trucks are housed. This work will require removing the current four (4) doors, proper adjustments to framing, and the installation of four (4) new doors at the Ware Room located at the City’s Main Governmental building at 34 West State St. Niles, Ohio 44446.

RFP Issuance: March 17, 2025

Deadline for Response: April 9, 2025

Questions regarding the RFP should be directed to Dave Liste, Light Department Superintendent, dliste@thecityofniles.com .

Project Description:

The City of Niles, owner of the building and ware room located at 34 West State St. Niles, OH 44446, seeks a qualified contractor to remove and install new industry grade garage doors for a Ware Room where the Light Department’s Line Trucks are housed. The project must follow all construction project requirements outlined by the State of Ohio.                         

All improvements must meet standards of accessibility as required by the Americans with Disabilities Act and the 2017 – ICC A117.1, and the final product must be attractive to the public and completely functional for the Light Department and Line Trucks.

The budget for this project, including labor and materials, is to not exceed the price of $80,000.

Scope of Work:

The contractor, working with plans approved by the City and Parks & Recreation Director, will remove the current four (4) garage doors and install four (4) new garage doors following the State of Ohio requirements and the 2024 Ohio Building Code.

The activities will include:

• 1 – First Door
  • 22’-0” X 14’-0” 7S-6P CHT-716B
  • V-Groove 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Openings 5.1% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 7-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 1 – Second Door
  • 22’-0” X 15’-0” 8S-6P CHT-716B
  • V-Groove 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Openings 4.7% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 8-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 1 – Third Door
  • 22’-0” X 16’-0” 8S-6P CHT-716B
  • V-Groove 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Openings 4.4% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 8-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 1 – Fourth Door
  • 22’-0” X 17’-0” 9S-6P CHT-716B
  • 22’-0” X 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Opening 4.2% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 9-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 1 – LiftMaster Maximum
  • 2200LB Capacity
  • DC Drive
  • 1HP Commercial Operator with Battery Back-Up Pack
  • 1PH/208V Transformer Kit
  • O/C/S Wall Station

• LC – 36M 36” Tall Light Curtain Monitored (Primary)

• Remote 4-Button, LiftMaster 894LT (Security+) *7113

• Remove Old Door

• Haul Away Old Door

• 2x6x10 SPF To Face Frame Openings for Adjustment to Track if Hit

Job Familiarization:

Contractor is urged to make itself fully aware of all job and facility requirements. Contractor shall be responsible to question any discrepancies, errors, and/or omissions in the specification and totally familiarize itself with the full intent of this invitation for proposal. Failure to do so will not relieve Contractor of the responsibility to perform to the full scope and quality of work expected by the City of Niles.

Submissions should include:

• A brief overview of company, length of time in business, and location of offices, including contact person for this RFP;
• Federal and state taxpayer identification numbers of the company;
• Description of company’s experience in rehabilitating outdoor sport courts (preferably tennis or pickleball courts);
• Details about which personnel, including any subcontractors, will be assigned to this project;
• Include names and contact information for three references;
• Briefly state your understanding of the services to be performed and commitment to provide the services as specified;
• Describe timeline for project, including specifics about various components and time expected for completion detailed by milestones in a construction schedule;
• Not-to-Exceed cost proposal, including all personnel and materials associated with this project;
• The letter must be signed by a corporate officer or other individual who is legally authorized to bind the applicant to both its proposal and cost schedule;
• Statement which indicates “proposal and cost schedule shall be valid and binding for ninety (90) days following proposal due date and will become part of the contract that is negotiated with the City of Niles.”

Evaluation and Selection Criteria:

The successful applicant will be selected based on:

• Quality and responsiveness to this proposal;
• Degree to which proposal addresses all terms in the Scope of Work;
• Qualifications, experience, and expertise of personnel in completing similar projects;
• Cost of services, labor, and materials.
• Ability to provide requested services on schedule
• Project approach
• References
• Satisfaction of clients/end users

Submission Process:

• Contractors are to submit 3 copies of their proposal by mail or an electronic PDF. Submissions must be postmarked no later than 10:30 a.m. on Deadline for Response: April 9, 2025, to the City Auditor at the address indicated below. All submittals must be clearly marked as “City of Niles Light Department Ware Room Garage Door Replacements” on the face of the submittal envelope.

Deliver all proposals to:

City of Niles – Auditor Department

Attn: City Auditor

34 W. State St.

Niles, OH 44446