Request for Bid Proposal

City of Niles Light Department Ware Room Garage Door Replacements

The City of Niles seeks proposals from contractors with experience removing and installing new industry grade garage doors for a Ware Room where the Light Department’s Line Trucks are housed. This work will require removing the current four (4) doors, proper adjustments to framing, and the installation of four (4) new doors at the Ware Room located at the City’s Main Governmental building at 34 West State St. Niles, Ohio 44446.

RFP Issuance: April 12, 2025

Deadline for Response: April 30, 2025 at 10:15 a.m.

Questions regarding the RFP should be directed to Dave Liste, Light Department Superintendent.

Project Description:

The City of Niles, owner of the building and ware room located at 34 West State St. Niles, OH 44446, seeks a qualified contractor to remove and install new industry grade garage doors for a Ware Room where the Light Department’s Line Trucks are housed. The project must follow all construction project requirements outlined by the State of Ohio.                         

All improvements must meet standards of accessibility as required by the Americans with Disabilities Act and the 2017 – ICC A117.1, and the final product must be attractive to the public and completely functional for the Light Department and Line Trucks.

Scope of Work:

The contractor, working with plans approved by the Light Department Superintendent, will remove the current four (4) garage doors and install four (4) new garage doors following the State of Ohio requirements and the 2024 Ohio Building Code.

The activities will include:

• 1 – First Door
  • 22’-0” X 14’-0” 7S-6P CHT-716B
  • V-Groove 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Openings 5.1% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 7-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 1 – Second Door
  • 22’-0” X 15’-0” 8S-6P CHT-716B
  • V-Groove 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Openings 4.7% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 8-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 1 – Third Door
  • 22’-0” X 16’-0” 8S-6P CHT-716B
  • V-Groove 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Openings 4.4% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 8-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 1 – Fourth Door
  • 22’-0” X 17’-0” 9S-6P CHT-716B
  • 22’-0” X 1.75 BROWN
  • 50K Torsion 15” STD 3 CSRA STEEL
  • Section 3 – ALL
  • ½” Ins Temp 25 X 12
  • Lite Opening 4.2% of Door, Tested & Verified U-Factor 0.103
  • 1” 2-Piece Ext. Solid
  • Slide Lock
  • 10-Ball Steel
  • DES
  • 9-2×3 E Strut
  • TH SEAL
  • PREC BRGS
  • 11 GA Hinges
  • HFO Foam

• 4 – LiftMaster Maximum
  • 2200LB Capacity
  • DC Drive
  • 1HP Commercial Operator with Battery Back-Up Pack
  • 1PH/208V Transformer Kit
  • O/C/S Wall Station

• 4 – LC – 36M 36” Tall Light Curtain Monitored (Primary)

• 8 – Remote 4-Button, LiftMaster 894LT (Security+) *7113

• Remove Old Doors

• Haul Away Old Doors

• 2x6x10 SPF To Face Frame Openings for Adjustment to Track if Hit (All Doors)

Job Familiarization:

Contractor is urged to make itself fully aware of all job and facility requirements. Contractor shall be responsible to question any discrepancies, errors, and/or omissions in the specification and totally familiarize itself with the full intent of this invitation for proposal. Failure to do so will not relieve Contractor of the responsibility to perform to the full scope and quality of work expected by the City of Niles.

Submissions should include:

• A brief overview of company, length of time in business, and location of offices, including contact person for this RFP;
• Federal and state taxpayer identification numbers of the company;
• Description of company’s experience in rehabilitating outdoor sport courts (preferably tennis or pickleball courts);
• Details about which personnel, including any subcontractors, will be assigned to this project;
• Include names and contact information for three references;
• Briefly state your understanding of the services to be performed and commitment to provide the services as specified;
• Describe timeline for project, including specifics about various components and time expected for completion detailed by milestones in a construction schedule;
• Not-to-Exceed cost proposal, including all personnel and materials associated with this project;
• The letter must be signed by a corporate officer or other individual who is legally authorized to bind the applicant to both its proposal and cost schedule;
• Statement which indicates “proposal and cost schedule shall be valid and binding for ninety (90) days following proposal due date and will become part of the contract with the City of Niles.”
• All activities and specifications outlined above exactly as they are (where an alternate activity is proposed that should be listed) and costs associated with each item should be listed.

Evaluation and Selection Criteria:

All proposals become the property of the City of Niles. The City of Niles has the discretion to evaluate the qualitative as well as the financial aspects of each proposal and make its selection based on what it considers to be in its best interest as a whole. The award and selection of the Vendor is solely within the discretion of the City of Niles. After the contract award has been announced, no unsuccessful Vendor should submit additional information for the City of Niles for consideration or have any subsequent contact with the City of Niles Staff, other than to receive a debrief from the Light Department Superintendent. The City reserves the right to reject any or all bids.

Submission Process:

Sealed proposals will be received by the City of Niles Auditor’s Office, in the City Hall, 34 West State Street, Ohio, until 10:15 a.m. on April 30, 2025, for the following project:

Light Department Garage Door Replacement Project

Envelopes should be plainly marked “Bids for Light Department Garage Door Replacement”

Each proposal shall contain the full name and address of every person, firm, or corporation interested in the same, and if a corporation, the name and address of the president and secretary, and shall comply with the ORC, including 735.06 and bid and performance sureties if applicable. The City reserves the right to reject any or all bids.

For specs and bidding instructions contact Dave Liste at 330-544-9000 ext 1162

Submittals shall be mailed in a sealed envelope and received no later than 10:15 a.m.  on April 30, 2025, to:

City of Niles

Attention: City Auditor

34 West State Street

Niles, Ohio 44446