REQUEST FOR QUALIFICATIONS

CITY OF NILES PRETREATMENT PROGRAM PROFESSIONAL ENGINEERING

INTRODUCTION

The City of Niles, Ohio  is seeking Statement of Qualifications (SOQ) from engineering consultants qualified to provide professional services  to provide technical support for the City’s pretreatment program, a required compliance element of our discharge permit.

The City  intends to select a single engineering consultant  to perform technical services over a period not to exceed three‐years as program support needs or pretreatment projects arise and funding is available.

Assistance with overall pretreatment program compliance with 40 CFR Part 403 – General Pretreatment Regulations for Existing and New Sources of Pollution (the “General Pretreatment Requirements”).

Development and implementation of pretreatment operating procedures compliant with the minimum General Pretreatment Regulations at 40 CFR Part 403.8, including the development of written standard operating procedures and templates.

ANTICIPATED SCOPE OF SERVICES

The organization and completion of the work should not be looked at as a data dump but an ongoing partnership with the City of Niles to assist in creating a viable and ongoing pretreatment program that will be approved by the Ohio EPA.

The city has an existing pretreatment program but is lacking updated information from both industries and the new updated plant’s performance ability, as it would relate to setting updated pretreatment limits.

Work includes coordination with the Ohio EPA and the City of Niles. The city has budget limitations that the project must adhere to.

The work will include but not be limited to the following:

Industrial User Survey

Industrial User Inspections

Data Evaluation and Initial Determination of Local Limits

Organize and Oversee in plant sampling, testing and data organization.

Sewer Use Ordinance Revisions

Evaluation of Local Limit Allocation Methods
Industrial User Permits

Sealed proposals will be received by the City of Niles Auditor’s Office in the City Hall, 34 West State Street, Niles Ohio, until 11:30 a.m. on March 14, 2025, for the following project. Envelopes should be clearly marked “ Request for Qualifications for Engineering Consultants Services to provide Technical Support for the City’s Pretreatment Program.” Consultants must present their qualifications in a neat and orderly fashion and not exceed five double‐sided pages in length.  Cover letter and two page resumes will not be included in page count.

The City of Niles will not consider late submittals.

A narrative that describes the consultant’s specific qualifications and understanding of the services for which the City of Niles is requesting assistance;

A narrative that describes specific challenges associated with the required work and unique solutions available to deliver successful projects;

An example project schedule that depicts the tasks typical of a project classification for which the City of Niles is requesting the consultant’s qualifications;

Information for the key members of the consultant team, including names, capacity, unique capabilities, professional background, technical experience, and two page resumes only, (will not be included in the page count); and A completed and signed Non‐Discrimination Affirmation Form (Attachment A)

CONSULTANT SELECTION:

 A selection committee consisting of City of Niles staff will choose, in its opinion, the most qualified consultant to provide engineering services under this procurement action.

Consultants understanding of specific challenges and unique solutions available to deliver successful pretreatment program projects. The qualifications of professional personnel to be assigned to the project.  Capability to meet time and project budget requirements; Location; Present and projected time available to designate to project.

The City of Niles may decide to select a consultant directly upon review of RFQs received, or it may elect to perform a round of interviews to aid in the determination.

Once a selection is made, the City and selected consultant will negotiate the initial scope of work. Note that scope and fee for individual project task orders will be negotiated individually as projects arise over the on‐ call term.

If the City is unable to negotiate a satisfactory contract with the initially selected consultant, it will formally terminate negotiations with that consultant and choose another party to negotiate The City of Niles will continue this process until they reach an agreement or cancel the process.

ADDITIONAL INFORMATION AND CONDITIONS

Direct questions or requests for additional information to:

Michael Nicastro, Assistant Superintendent

mnicastro@thecityofniles.com

Subject line should read “Request for Qualifications”

330-544-9010 ext. 1603